2018 Calendar

List of all planned ministry and community events for 2018.  This calendar is updated periodically, so check in regularly.

2018 Planning Meeting

2018 Trustee Planning Meeting

Budget Template

Building Usage Guidelines

Guidelines for using keys and room access.

Expense Request/Reconciliation

Use this form to request funds for events and purchases or to subimt invoices and receipts. Expense requests must be submitted by Thursday 9AM. Any requests after this time will move to the following week for approval. All accounts payable and expense requests are authorized on Thursdays with distribution on the following Friday. All purchase receipts are due 10 days or sooner after purchase.

Ministry Event & Support

Use this form to submit ministry event details up to and including announcements, room reservations for meetings and staff support. This form is due eight weeks before the event date or 48 hours before rehearsals or meetings.

Church Letterhead

Copier Codes

Ministry codes for the copiers can be found here.  Be sure to log out of the copier when done( touch the asterik * button).

Event Planning Timeline

Use this document to help plan an excellent ministry event.

Financial Guidelines

This document explains our process of utilizing purchase cards; processing registrations for events and other important safeguards.

Inclement Weather Policy

This document explains our inclement weather guidelines.

Itemized Budget Template

Use this document to plan your yearly budget by event, class, etc. Also, should be used as a reference for scheduled events throughout the year.

Dr. Yvette Erby’s Leadership Presentation

Leadership Summit: Pastor Curtiss’ Presentation

Liability Release

Ministry Roles Responsibilities

Opening & Closing Procedures

Use this document to understand opening and closing procedures for the church building.

Purchase Card Resolution

This document is to be read and signed by all purchase card holders and those requesting a new card.

Sample Invitation Letter

Example invitation letter for speakers or entertainers

Sunday Sermon Outline

In order to streamline our MediaShout script creation, we request all sermon notes adhere to the following outline

Travel Policy

Guidelines for travel in the name of St. James Missionary Baptist Church.